Manifold Atlas:Editorial Policy

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== Editorial criteria ==
== Editorial criteria ==
* A page is called '''mature''' when it satisfies the criteria of correctness, completeness and clarity.
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We use the term '''mature''' to describe a page that has reached a high standard both in its content and presentation and is thus ready to be refereed.
* '''Correctness''': the manifold Atlas is a reliable reference for research about manifolds. Therefore an essential criteria for a page is that all information in it is correct.
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The essential criteria for a page to be mature are the following:
* '''Completeness''': completeness is a difficult notion to define. However as the Manifold Atlas is a reference source, articles on a given subject should not ignore essential aspects of that subject. In addition, a mature page should '''adequately reference''' the relevant literature for the areas it covers.
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* '''Correctness''': the page should contain only correct information,
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* '''Clarity''': the page should be well-written and clearly presented,
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* '''Thoroughness''': all non-trivial statements should be justified either by a proof or a precise reference; moreover the page as a whole should adequately refer to the relevant literature.
* '''Clarity''': it is important that information is readily and clearly available for readers. This is especially important for the [[Manifold Atlas:Structure of a Manifolds page#Invariants|invariants]] section of articles in the Manifolds chapter but holds for all parts of all pages.
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== Preparation ==
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Once the managing editor judges that a page is '''mature''', they will organize for it to be evaluated by a member of the board as follows:
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* If the page is an [[Manifold_Atlas:Editing protocols#Open-editing pages|open-editing]] page then there is a period of [[#User consultation|user consultation]] as described below to determine a set of authors and responsible authors.
== Editorial processes ==
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* The managing editor will also find a responsible editor to evaluate the page.
* After an [[Manifold Atlas:Evolving pages and static pages#Evolving pages|evolving page]] reaches maturiy, the managing editor will organise for it to be evaluated by at least two members of the board: they may or may not wish to consult expert referees.
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* The evaluating editors should first agree together on their decision. They may decide to:
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Once the above points are settled the page will be submitted for evaluation: the administrators shall
** approve a page as it stands, requiring only minor changes or no changes,
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* edit-protect the page,
** approve a page but requiring significant changes,
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* place the [[MediaWiki:Being refereed|being refereed stub]] on the page.
** reject a page.
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* The last two possibilities should be very rare and extremely rare as only mature pages will be refereed.
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=== User consultation ===
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This is the process for a mature [[Manifold Atlas:Editing protocols#Open-editing page|open-editing]] page where the set of '''authors''' and the '''responsible author''' are identified from amongst the Atlas users who worked on the page.
* Feedback for [[Manifold Atlas:Writing groups#Author-based pages|author-based pages]] should be given by sending an email to the responsible authors.
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* If the page is approved, the authors of the page will be the authors of the article which appears in the [http://www.boma.mpim-bonn.mpg.de/ Bulletin of the Manifold Atlas].
* For [[Manifold Atlas:Writing groups#Open-editing pages|open-editing pages]] requiring minor changes, the refereeing editors can simply make the changes themselves or email them to the administraitors.
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* The responsible authors will be involved with communicating with the responsible editor and the other authors of the page during the refereeing process.
* For open-editing pages which require significant changes or which are rejected, the responsible editors should write a brief, informative report on the [[Manifold Atlas:User orientation#Writing on discussion pages|discussion page]] of the page under reviewed.
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In conjunction with the managing editor, the chief scientific editor will determine the prima-facie authors and responsible authors of a page from its edit history.
** The report should outline the editors view of the deficiencies of the page and will serve as a plan for the open-editing community to improve the page.
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<!-- see [[Manifold Atlas:Authoring refereed Atlas pages#Open-editing pages|Authoring refereed Atlas pages]].-->
* When a version of a page is approved the responsible editors should email the [[Manifold Atlas:Evolving pages and static pages#Revision number|revision number]] of the approved version of the page to the [mailto:{{adminemail}} administraitors].
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The managing editor will then email all users of the page, informing them of the chief scientific editor's wish to have the page refereed with the proposed sets of authors and responsible author.
== Editorial outcome ==
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The page's users will then have a period of two weeks in which to respond. For example:
* After an evolving page is approved, a [[Manifold Atlas:Evolving pages and static pages#Static pages|static]], citable version of that page bearing the [[MediaWiki:Approved-Static|blue approval message]] is created which links back to the evolving page.
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* Evolving pages which have been approved by the editorial board bear a [[MediaWiki:Approved-Dynamic|green editorial message]] which links to the corresponding static version of the page.
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* They may express the wish for more time to work on the page.
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* They may ask to be included in the list of authors, giving reasons for this request.
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* They may ask to be removed from the list of authors.
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The final decision as to who is an author of a page remains with the managing editor.
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== Editorial process ==
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After an [[Manifold Atlas:Page evolution|Atlas page]] reaches maturity, the managing editor will organise for it to be evaluated by a member of the editorial board.
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The responsible editor will have the page refereed: either by themselves or by another expert.
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After reviewing the page, the responsible editor may decide to either:
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# approve the page as it stands, requiring only minor changes or no changes,
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# approve the page but requiring significant changes,
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# not approve the page.
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The last two possibilities should be respectively uncommon and very rare as only mature pages will be refereed.
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The procedure from here is just as for a journal except that the authors make andy changes directly to the Atlas page.
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=== Page approved as it stands ===
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In this case, modulo correcting typographical errors and very small points, the responsible editor approves the page.
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* If corrections are required, the responsible editor will also inform the administrators so that the page can be edited by the authors.
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* Once any corrections are made, the responsible authors will inform the administrators.
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=== Page approved requiring changes ===
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The responsible editor will send their summary to the responsible author and inform the administrators the page is provisionally approved.
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* The administrators will make the page restricted-editing for the authors to make changes.
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* Once the changes are made, the responsible author will inform the responsible editor and administrators.
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* The responsible editor (in consultation with the referee if appropriate) will review the up-dated page and either approve it, or request further changes.
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=== Page not approved ===
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If the page is not accepted, which may occur straight away or even after changes being made, the responsible editor will notify the managing editor with a short explanation of their decision.
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* The managing editor will communicate this decision to the responsible author and the page will be returned to the development stage.
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<!--== Review by the editorial board ==
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When a page is approved by the reponsible editor, this decision will be communicated to the editorial board for their final approval.-->
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== Editorial outcome ==
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<wikitex>;
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When an Atlas page is approved by the responsible and managing editors its content is copied to create an article in the [http://www.boma.mpim-bonn.mpg.de/ Bulletin of the Manifold Atlas].
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* The Bulletin article is named after the Atlas page: the suffix $n$-th edition will be added for $n \geq 2$.
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* The Atlas page now bears the [[MediaWiki:Approved-Dynamic|blue approval message]] which links to the Bulletin article and also to a record of changes on the Atlas page since its last publication in the Bulletin.
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</wikitex>

Revision as of 11:55, 10 April 2016

This page describes the editorial criteria and processes in the Manifold Atlas.

The refereeing process is organised and overseen by the editorial board.

Contents

1 Editorial criteria

We use the term mature to describe a page that has reached a high standard both in its content and presentation and is thus ready to be refereed.

The essential criteria for a page to be mature are the following:

  • Correctness: the page should contain only correct information,
  • Clarity: the page should be well-written and clearly presented,
  • Thoroughness: all non-trivial statements should be justified either by a proof or a precise reference; moreover the page as a whole should adequately refer to the relevant literature.

2 Preparation

Once the managing editor judges that a page is mature, they will organize for it to be evaluated by a member of the board as follows:

  • If the page is an open-editing page then there is a period of user consultation as described below to determine a set of authors and responsible authors.
  • The managing editor will also find a responsible editor to evaluate the page.

Once the above points are settled the page will be submitted for evaluation: the administrators shall

2.1 User consultation

This is the process for a mature open-editing page where the set of authors and the responsible author are identified from amongst the Atlas users who worked on the page.

  • The responsible authors will be involved with communicating with the responsible editor and the other authors of the page during the refereeing process.

In conjunction with the managing editor, the chief scientific editor will determine the prima-facie authors and responsible authors of a page from its edit history.

The managing editor will then email all users of the page, informing them of the chief scientific editor's wish to have the page refereed with the proposed sets of authors and responsible author.

The page's users will then have a period of two weeks in which to respond. For example:

  • They may express the wish for more time to work on the page.
  • They may ask to be included in the list of authors, giving reasons for this request.
  • They may ask to be removed from the list of authors.

The final decision as to who is an author of a page remains with the managing editor.

3 Editorial process

After an Atlas page reaches maturity, the managing editor will organise for it to be evaluated by a member of the editorial board.

The responsible editor will have the page refereed: either by themselves or by another expert.

After reviewing the page, the responsible editor may decide to either:

  1. approve the page as it stands, requiring only minor changes or no changes,
  2. approve the page but requiring significant changes,
  3. not approve the page.

The last two possibilities should be respectively uncommon and very rare as only mature pages will be refereed.

The procedure from here is just as for a journal except that the authors make andy changes directly to the Atlas page.

3.1 Page approved as it stands

In this case, modulo correcting typographical errors and very small points, the responsible editor approves the page.

  • If corrections are required, the responsible editor will also inform the administrators so that the page can be edited by the authors.
  • Once any corrections are made, the responsible authors will inform the administrators.

3.2 Page approved requiring changes

The responsible editor will send their summary to the responsible author and inform the administrators the page is provisionally approved.

  • The administrators will make the page restricted-editing for the authors to make changes.
  • Once the changes are made, the responsible author will inform the responsible editor and administrators.
  • The responsible editor (in consultation with the referee if appropriate) will review the up-dated page and either approve it, or request further changes.

3.3 Page not approved

If the page is not accepted, which may occur straight away or even after changes being made, the responsible editor will notify the managing editor with a short explanation of their decision.

  • The managing editor will communicate this decision to the responsible author and the page will be returned to the development stage.

4 Editorial outcome

When an Atlas page is approved by the responsible and managing editors its content is copied to create an article in the Bulletin of the Manifold Atlas.

  • The Bulletin article is named after the Atlas page: the suffix n-th edition will be added for n \geq 2.
  • The Atlas page now bears the blue approval message which links to the Bulletin article and also to a record of changes on the Atlas page since its last publication in the Bulletin.
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